Netherlands: Project Management Assistant

Project Management Assistant

For our head office in Amsterdam, HealthNetTPO is looking for a hands-on Project Management Assistant who will provide organisational and administrative support in the preparation and execution of projects.

About us:

HealthNetTPO is a Dutch aid agency that works on health care in areas disrupted by war or disasters. In these areas people are facing the immense task of rebuilding society while they suffer from poverty, diseases and the emotional consequences of conflict. We use ‘health’ as both a goal and means: the goal is to reach accessible health care for all. By working on that together with local communities we use ‘health’ as a means to bring people together and to restore mutual trust. We implement projects in countries such as Afghanistan, Burundi, DR Congo and South Sudan, which are being supported by the head office in Amsterdam.

Your team :

You are part of the head office operational department, led by an Operations Manager (OM) to whom you report. You will work closely with HQ colleagues from various departments and Program Managers in the project countries.

Your responsibilities and tasks:

HealthNetTPO is looking for a Project Management Assistant that is able to provide administrative support and effectively liaise with internal and external stakeholders. In addition you will also be responsible for coordinating project meetings and maintaining documentation. Your main tasks are:

· Monitor the project cycle, especially signalling deadlines and advising the project management (OD and/or in the field) for required actions;

· Support in the preparation and submitting of proposals and reports;

· Prepare/draft relevant communications with third parties (e.g donors);

· Be informed and advise the OM and/or the project management in the field about procedural issues from donors with regards to proposals and reports;

· Advise the project management in the field about internal procedures as laid down in the management manual;

· Process and monitor procurement orders for projects;

· Keep and maintain the relevant project files;

· Keep/monitor the OM’s agenda.

You have/ are:

· Completed higher vocational studies or equivalent level through work experience;

· Minimum 3 years relevant work experience;

· Excellent project management skills;

· Ability to set priorities, organize and plan activities and resources to achieve results;

· Contributes to teamwork to achieve 6-monthly renewed Key Performance Indicators

· Excellent speaking and writing skills in English (French is an advantage);

· Flexible attitude and pro-active;

· Willing to travel to the various project countries

We offer:

· An opportunity to use your expertise and contribute to our mission to improve the health and well-being of people living in fragile states. A highly diverse position in a small team where you can really make a difference;

· A dynamic, international, cultural diverse working environment (approximately 20 passionate colleagues in Amsterdam and another 1.500 colleagues in the project countries);

· A full-time position (40 hours per week);

· A gross monthly salary between € 2.511, – and € 3.000, – based on a 40-hour working week and 30 vacation days per year based on full-time employment.